Saturday - Sunday, March 24-25
Dorton Arena, State Fairgrounds, Raleigh, NC

Vendor Guidelines

Please note: Vendor booths are available for Saturday - Sunday, March 24-25

Deadline for early bird discount: 90 days before the event date above.

PAYMENT OPTIONS: You may pay online using Credit Card/Paypal or you may send a check payable to "Nuv Yug" at the address shown in your booth information. Please note that all Paypal payments require you to enter a Zip to calculate the "Shipping and Handling" charge. We do not ship anything. This charge covers the cost of online transaction. This charge is not applicable to payments made by check.

Objectives

The objective of vendor booths is to showcase various aspects of Indian culture such as traditional crafts, clothing, decoration articles, imitation and precious jewelry, ethnic audio/video products, cultural cuisine, etc. Items for sale at these booths should have their origin in the South Asian region. Please note that non-profit, sponsor, or business information booths are not permitted to sell any articles.

Starting with the fall 2011 festival, we have introduced a new pricing scheme based on the booth location on the floor. As a result, certain locations are reserved for certain types of booths only. You will be able to select the location of your booth, if multiple locations are available. The price of your booth will be determined by the location you select. Please login to the Vendor area to see prices.

Vendor Booth Categories, Location and Dimensions, etc.
Floor Plan

Click here to see a floor map of the Dorton Arena.

Booth Setup

• Access to the building is provided by 10 AM on Friday. However, it recommended that you do not leave any items behind until after 10 PM on Friday.
• Your vehicle, if any, must leave the main floor by 9 AM on Saturday.
• Your booth must be ready by 11:00 AM on Saturday and Sunday.
• Your booth should be staffed at all times on all days.

• A limited number of booths are available in each category and offered to the general public on a first come first served basis. Full payment must be received before your spot can be reserved.
• Fee for all types of booths is fixed. To obtain the early bird discount, payment must be received before the early deadline.
• No additional fee/commission is taken from gross sales. All profits go to the individual vendor.
• Traditional crafts booth is available for crafts, clothing, imitation jewelry, and ethnic audio video products only. These products must have their origin in the South Asian region.
• Business Advertising and Info Distribution booth is available for providing information about your business to attendees. These booths are not allowed to sell any items. These are great booths for advertising your business at India Fest . Please note that these booths are only available to local small businesses. If you represent a business with annual sales of over $1,000,000 US Dollars, please explore our sponsorship options.
• Non-profit information booths are available for tax-exempt non-profit organizations whose primary mission is to assist people in distress. Please note that usually religious, cultural or educational mission will not qualify for this booth. A copy of your IRS determination letter may be requested to be eligible to receive this rate. Your booth will be set outside the main floor of the Dorton arena. These booths are not permitted to sell any items or accept donation during the festival unless explicitly approved by Nuv Yug in writing in advance.
• Cultural Cuisine vendors are required to pass food safety inspection as per Wake County Rules and Regulation. If a vendor fails to pass inspection, the vendor will not be permitted to sell any item and no refund will be given.
• To ensure public safety with food served at India Fest , we accept Cultural Cuisine booth applications from local restaurants only who have experience in complying with food safety requirements of Wake County (or another neighboring county).
• IMPORTANT: All Cultural Cuisine vendors are also required to accept volunteer food vouchers valued up to $8 per voucher. Vendors should only accept authorized vouchers with the amount filled in. Nuv Yug will reimburse the vendor for all vouchers collected.
• If a vendor needs additional tables or utilities such as power or phone lines, they are responsible for the additional setup cost.
• If your application has been accepted, you will be notified within 2 weeks. If you do not hear from us, please contact us to obtain status of your application. In case your application is not approved, then the application will be returned to you along with your payment.
• After your application has been accepted, no refunds will be made for withdrawal from the event.
• Nuv Yug reserves the right to refuse participation by anyone without specifying a reason.
  

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