Dorton Arena, State Fairgrounds, Raleigh, NC

Information and Guidelines

Background
Nuv Yug Cultural Organization is a 501(c)3 non-profit tax-exempt organization to promote awareness of Indian Cultural Arts and to build cultural ties with the community at large. Visit www.india11.org for information about us.

International Dance Exposition
As a part of its goal to reach out to the community at large to attend its festival, Nuv Yug invites high school dance teams to participate in an International Dance Expo at the fall festival.

About the dance expo:

The following is required to register a dance team to take part in the dance expo:

Nuv Yug will utilize its online system to register participants and conduct auditions (as needed) and the final performance. Please note that there will be no paper forms to fill out or sign. Everyone, who needs to interact with our system, will need to create a Nuv Yug ID on our site.

The Registration Steps

1. Register yourself: The team's teacher or manager/coordinator creates a Nuv Yug ID for herself or himself at www.india11.org. If you already have one, go to the next step.
2. Register your performance: Login and go to Dashboard -> Select "I'm a Choreographer" -> Register a new International Dance.
3. Add performance details: On the Register a new Stage Performance page -> provide a description and other details.
4. Register performers: Ask all performers to register and create a Nuv Yug ID at our website. All minor students will need their parents to register as well. Parents should not give their Nuv Yug ID to you unless they are performing.
5. Sign waivers: Ask all performers and their parents to sign the electronic waiver. Only adults can sign electronic waiver. All minor children are included in a parent's waiver.
6. Gather info: Gather Nuv Yug ID of all participants created in the previous step. You may add Performers, Choreographers, Managers / Coordinators, or Teachers for your group. You need to add yourself too as a participant in the appropriate role. Only a limited number of non-performers (all roles other than performers) are permitted for each team. If all group members are choreographers, please do not add any non-performer.
7. Add performers: Login and go to the Dashboard -> Select "I'm a Choreographer" -> Participants. Add all performers, teachers, choreographers, managers/coordinators using their Nuv Yug IDs gathered in the previous step.
8. Submit for Review: After you have added all participants, login and go to Dashboard -> Select "I'm a Choreographer" -> "Edit" your stage performance and submit it for the Committee Review. At this point your item's status will change from "Incomplete" to "Under Review".
9. You are done! The committee will contact you with further details as needed.

The Audition Process
To ensure that all participating teams have certain artistic merit, auditions will be held at the Holshouser Building, State Fairgrounds, Raleigh.

1. Some dance groups may be exempted from audition based on the video submitted with the entry. However, all invited groups will be required to attend an in-person audition. All groups will receive their timeslot assignment a week before the audition date.
2. Each group must be ready to showcase at least 5 minutes of their performance. The team may choose to perform a different dance and use a different soundtrack to protect the privacy and surprise element of their final performance in the exposition.
3. The committee expects all of your group participants to be present for the auditions.
4. You must bring your sample performance costume or a picture of the costume to the audition to show it to the committee. No exceptions please. The committee reserves the right to ask the dance groups to modify their costumes as needed.
5. Performers and groups coming to Raleigh from a distance of 30 miles or more are welcome to submit a video of their performance at least two weeks before the audition date. The video must be at least for 5 minutes and must cover all participants. At least one of the participants must wear the costume too. If the committee is not satisfied with the video they will contact you with further steps.
6. Participation in the audition does not guarantee the selection of your group to go to the exposition at India Fest .

Stage Description
The stage at the finals will be 48’ wide x 40’ deep x 4' high. It will have a black backdrop. There will be one entrance from each side of the stage via 4-5 steps. The stage will be open from the three sides.

The auditions are conducted on the floor of the Holshouser building. An area approximately the same size as the final stage is cordoned off using bike racks and other means of separating the crowd.

Dance Performance Guidelines

• Dance numbers should be elaborately choreographed and well rehearsed. The focus must be on the artistic and atheletic abilities of the dance team.
• All dance performances must be appropriate for family audience.
• Dancers should face all sections of the audience during the presentation.
• There are no curtains on the stage so the dance should be choreographed to include onstage beginning and end or entrance and exit should be incorporated into the performance. This is a very important aspect of the performance!!
• Display spirit, enthusiasm, and awareness of audience during the presentation. Smile!

Costume Guidelines

• Avoid excessively revealing costumes. The committee reserves the right to ask the dance group to modify costume design. The groups not complying with this requirement at the final performance may forfeit their deposit.
• All costuming and makeup should be age appropriate and acceptable for family viewing.
• All dancers costumes must include a shirt or top as appropriate, however it can be sleeveless.

Music Submission Process

• We do not accept CD's. We accept only mp3 format files which must be submitted online at least one week before the audition or final performance.
• Most mp3 files can be successfully uploaded to our website using the registration upload facility. However, files larger than 5 MB may not upload successfully.
• Please make every effort to convert your music file to mp3 format which usually fits within the 5 MB upload file size limit for our website.
• If you experience repeated problems with uploading your file, please send your music file to the following email id: . Please do include your item number in the subject line and in the filename if you email us the soundtrack.
  
• To ensure the quality of sound, digitally recorded music is preferred as it provides better quality sound in the arena.
  
• If a sound quality is not acceptable, a new soundtrack will be needed before your group can be scheduled for performance. No performances will be scheduled until the Committee has approved a satisfactory soundtrack. Please make sure that there is no violation of copy righted material.
• The soundtrack must be uploaded at least seven days before the auditions. All teams performing at the festival must submit their soundtrack seven days before the final performance day.

Announcement Script Guidelines

• Qualified MCs will introduce your item using the announcement script you provide. Please do not present exact duplication of any copyrighted material.

Rehearsal

• Rehearsal for the final performance day will be held during the evening of Tuesday to Thursday from September 20 to 22. Your team will be notified of your schedule at least two weeks in advance.

• Please be aware of the traffic congestion near Fairgrounds on weekends! Plan to arrive 60 minutes before your scheduled time on the day of the final performance and 30 minutes before your scheduled time on the audition day.
  
• Performers should gather backstage near Nuv Yug's booth before their performance.
  
• Each group must check-in at the Nuv Yug desk 30 minutes before the performance time.
  
• Please keep your performers in this area after check-in.
  
• All performers are expected to be backstage and ready to perform 15 minutes before the scheduled performance time.
• Performers and their choreographer/teacher receive FREE admission on the day of their performance.

Please Remember!

• No confetti any other article should be used on the stage, which cannot be picked up by the participants as they exit. Please ensure that the stage is ready to be used for the next performance upon your group's exit and that no articles are left behind. Due to a large number of entries, there is no time gap between dance items.
  
• Regardless of how harmless they may be, no articles should be thrown at the audience.
  
• Performers are encouraged to bow to the audience before exiting the stage.
• A certificate of participation is given to all participants.
  
• Remember your first and foremost objective is to have fun! Please let the committee know, if we can help you in any way!!

Stage Program Committee
The Stage Program Committee is responsible for selecting items and ensuring compliance with our guidelines. The committee is present to provide any assistance and guidance as required. If you have questions, please contact any committee member.

Payal Malkani	(919) 362-6004
Darshana Zaveri	(919) 387-7184
Shweta Surana	(919) 325-6922
Ritu Srivastava	(919) 228-9867

Return to Stage Performance Registration Page